Project Manajement Team (PMT) The Global Fund Health System Strengthening Ministry of Health is seeking Operations Specialist who are honest, of high integrity, and commitment, to contribute to the project of The Global Fund grant to the Ministry of Health.
Interested candidates can send their application letter and detailed CV along with reference letters via email, at the latest by August 25, 2017.
Scope of Work
a. To be responsible for the general administration, procurement, human resources development of the Program funded by GF HSS.
b. To provide coordination on administration between PR, SR’s and the IUs.
c. To provide guidelines on administration, correspondence and filling system.
d. To facilitate meeting managed by PMT.
e. To ensure and responsible the receipt and storage of supplies in the appropriate places based on the classification including FIFO (First In First Out), FEFO (First Expiry First Out).
f. To manage and conduct procurement process in collaboration with MOH Procurement Unit based on prevailing regulation.
g. To work with related government agencies to dispose any broken goods related to GF project.
h. To be responsible for projection of stock quantity and quality.
i. To reconcile and maintain fixed assets semi-annually by conducting fixed assets verification.
j. Support the PM and/or Team Leader to conduct early warnings system to all units for ensuring that all supplies/inventories are used wisely.
k. To update the Price Reporting Mechanism (PRM)/Price Quality Reporting (PQR) regularly as required for any PSM of goods/services and in close collaboration with the finance unit.
l. To develop personnel need plans for GF HSS project management and implementation, including consultants in collaboration with Technical Review Team (TRT).
m. To develop and/or standardize written procedures for recruitment of project personnel and consultants, in basis of transparencies and competitiveness.
n. To develop Job Analysis, Job Description and performance tools for each staff in the GF HSS program.
o. To develop payment/payroll system, employee benefit and protection for each staff in the GF HSS program.
p. To create and/revise administration system and procedures of HRD, in order to ensure smooth implementation of HRD workplan as approved.
q. To protect against conflicts of interest by following the procedures articulated in this PIM, within the scope of his/her responsibilities.
1) Non Government Employee;
2) He/she has a university degree (S-1) in management/health/administration;
3) Have a minimum 5 years experiences working in general administration and procurement and human resources development,
4) Have good understanding of bidding, adminstration and HRD;
5) Have good understanding of GoI Fixed Asset Management Policy issues;
6) Have government goods and services procurement certification (is a must);
7) Be fluent in written and spoken English;
8) Be fluent in written and spoken Bahasa Indonesia.
If you fell that you can meet the qualification and up to the challenge, Please send your complete application (application letter, resume, government goods and services procurement certification and any related supporting documents) to: firstname.lastname@example.org